Immediate Job Opening
Office Manager for the Yellowstone Historic Center
Job Description:
The Office Manager will perform bookkeeping and administrative tasks for the Yellowstone Historic Center, the Museum of the Yellowstone, and the Union Pacific Dining Lodge including but not limited to using Quick Books online [invoicing and bill paying]; answering calls and emails; managing office organizational tasks; and assisting the director with membership and fundraising campaigns, events, and other projects.
Starting Pay:
$17/hour - $20/hour
Responsibilities of the Office Manager:
Act as the point of contact between the executive director and employees, clients, and external partners and communicate accurately and in a timely way.
Through Quick Books, do invoicing, bill paying, and other functions as needed.
Coordinate virtual and in-person event details of YHC programs: this includes managing an event website, registrations, planning, setup, and logistics
Organize and maintain the office filing system and keep up with office supply inventory.
Maintain accurate and up-to-date contact records in our internal database.
Prepare donor acknowledgment receipts.
Manage social media accounts for the Museum of the Yellowstone and the Union Pacific Dining Lodge and for the YHC website.
Requirements:
Experience with bookkeeping responsibilities.
Expertise with programs such as MS Office, Google Suite, Zoom, and Quick Books.
Experience with financial and other reports and graphs.
Organizational and time management skills, including the ability to prioritize tasks.
Familiarity with office equipment.
Verbal and written communications skills.
Preferred: BA or BS degree
Schedule:
This is a 40 hours/week, year-round (12 month) position. The position will receive eleven (11) paid federal holidays as defined in the non-seasonal employee handbook and an additional fifteen (15) days of paid vacation time each year with the dates of time off approved by the Executive Director. The overall schedule will be determined/approved by the Executive Director, with the understanding that occasional staffing during events occurring in the evening and/or weekend hours will be required.
Application Process:
To apply, send a resume (with three references including contact information) and a cover letter explaining your interest in the position to tredfield@museumoftheyellowstone.org. Please put the name of the position you are applying for in the subject line. We will accept applications until the position is filled but will give first consideration to those received by July 31, 2024.
About the Yellowstone Historic Center:
The Yellowstone Historic Center (YHC) is a non-profit located in West Yellowstone, Montana. The YHC manages both the historic Union Pacific Depot as the Museum of the Yellowstone and the Union Pacific Dining Lodge as an event center. The YHC works closely with the Town of West Yellowstone and other organizations in the community and region to ensure the history of the region is preserved and interpreted.